Meeting
CITY COUNCIL
Regular Meeting
Monday, October 16, 2023
Council Chambers & Hybrid
5:30 PM
 
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org.

VIRTUAL PARTICIPATION  CLICK HERE TO JOIN   (https://cityofpaloalto.zoom.us/j/362027238)   
Meeting ID: 362 027 238    Phone:1(669)900-6833
 
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to [email protected] and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line.

PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the  Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.

TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.
 
CALL TO ORDER
 
This meeting will be called to order in honor of National Book Month.
SPECIAL ORDERS OF THE DAY (5:30 - 5:45 PM)
 
1.
The Great California Shakeout
2.
26th Annual United Nations Association Film Festival (UNAFF) Proclamation
AGENDA CHANGES, ADDITIONS AND DELETIONS
 
PUBLIC COMMENT (5:45 - 6:00 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes.
 
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:00 - 6:05 PM)
Members of the public may not speak to the item(s).
 
STUDY SESSION (6:05 - 7:05 PM)
 
3.
Bi-Annual Discussion with the Independent Police Auditor Presentation
 
CONSENT CALENDAR (7:05 - 7:10 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
 
4.
Approval of Minutes from September 18, 2023 and October 2, 2023 Meetings
5.
Approve Additional Funding for the Human Services Resource Allocation Process for Ada’s Cafe and Approve a Budget Amendment in the General Fund. CEQA Status – Not A Project.
6.
Approval of Contract Number C24187903 Contract C24187903 With Daleo, Inc. in the Amount of $7,826,860 for the Gas Main Replacement Project 24B (GS-14003) on University Avenue and surrounding streets in the University Park and Crescent Park neighborhoods, at a business district complex adjacent to Geng Road, and at Town & Country Village Plaza at Embarcadero Road and El Camino Real including water main and service replacements at this location; Authorization for the City Manager to Negotiate and Execute Related Change Orders Not-to-Exceed of $782,686, for a Total Not-to-Exceed Amount of $8,609,546; and Approval of Budget Amendments in the Gas and Water Funds. CEQA status – Exempt per CEQA Guidelines 15302(c) (Replacement or Reconstruction of Existing Facilities).
7.
Adoption of a Resolution to Vacate a Public Utility Easement at 160, 162, and 164 Waverley Street. CEQA Status – Exempt under CEQA Guidelines Section 15305.
8.
Update on the Memorandum of Understanding and Funding Agreement with Peninsula Corridor Joint Powers Board (JPB/Caltrain) and the City of Menlo Park Regarding Emergency Repairs to the North Bank of San Francisquito Creek and Approval of a Fiscal Year 2024 Budget Amendment in the Capital Improvement Fund; CEQA exempt per Reg. 15269. ​ 
9.
Approval of Construction Contract with Golden Bay Construction, Inc. in the Amount of $1,247,069 and Authorization for the City Manager to Negotiate and Execute Change Orders up to a Not-to-Exceed Amount of $311,767 for the Capacity Upgrades along East Meadow Drive (SD-22000) and Connection to Adobe Creek Pump Station from East Meadow Circle (SD-26000), Storm Drainage System Replacement and Rehabilitation (SD-06101), and Sidewalk Repairs (PO-89003); CEQA status – exempt under CEQA Guidelines Section 15301(c).
10.
Approval of Financing Plan for a Local Salt Removal Facility at the Regional Water Quality Control Plant and Direct Staff to Secure Financing and Solicit Bids for a Construction Contract and Construction Management Services Contract as Recommended by Finance Committee. CEQA status - Project analyzed in 2019 Addendum to the 2015 Environmental Impact Report for the Palo Alto Recycled Water Project (SCH 2011062037), approved November 18, 2019. Public Comment
11.
Authorization of the City Manager or their designee to execute a change order to Contract C20177344 with Bear Electrical Services for On-Call Traffic Signal and Electrical Services to Extend the Term through March 1, 2024 with No Change to the Not To Exceed Amount of $375,000; CEQA status – categorically exempt.
12.
340 Portage Avenue and 3201-3225 Ash Street [23PLN-00226]: Denial of Resident’s Request for Historic Designation of the Cannery Building located at 200-404 Portage Avenue as well as the Office Building at 3201-3225 Ash Street as Category I or II Resources on the City’s Local Historic Inventory. Environmental Assessment: Exempt from the Provisions of the California Environmental Quality Act (CEQA) In Accordance with CEQA Guidelines Section 15061(b)(3). Public Comment, Q&A
CITY MANAGER COMMENTS (7:10 - 7:25 PM)
 
BREAK (5-10 MINUTES)
 
ACTION ITEMS (Item 13: 7:35 - 9:05 PM, Item 14: 9:05 - 10:35 PM)
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.
 
13.
Direction to Staff to Develop a Proposal to Lease the Cubberley site from the Palo Alto Unified School District for 55 years or Provide Alternative Direction to Transfer Ownership or Control to the City; CEQA status – not a project. Public Comments Presentation
14.
City Council Discussion and Potential Direction on Feedback Regarding the Proposed Joint Powers Agency (JPA) Agreement for Cities Association of Santa Clara County; CEQA: Not a Project Presentation
ADJOURNMENT
 
OTHER INFORMATION

Standing Committee Meetings this week
       
    Rail Committee October 17, 2023 – CANCELED
    Finance Committee October 17, 2023
    City School Liaison Committee October 19, 2023
    
Public Comment Letters

Schedule of Meetings

 
 
 
PUBLIC COMMENT INSTRUCTIONS

Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone.
  1. Written public comments may be submitted by email to [email protected].
  2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item.
  3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom-based meeting. Please read the following instructions carefully.
    • You may download the Zoom client or connect to the meeting in- browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below.
    • You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak.
    • When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak.
    • When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments.
  4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN    Meeting ID: 362-027-238   Phone: 1-669-900-6833

Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329-2550 (voice) or by emailing [email protected]. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.